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Programme Manager

Blantyre, Malawi

Department

Programs

Report to

Executive Director

Period

Permanent

Closing Date

20 February, 2024

Job Summary

To lead, develop and manage the program team to achieve the aspirations of FOCESE Country Strategy 2023-2027 through Programme Development, effective coordination, consolidation, technical support and guidance by ensuring a cohesive team spirit and motivation to perform. He/she manages and ensures resource mobilization, prioritization and allocation, work plan coherence to deliver the FOCESE Country Strategy. This role is responsible for working with FOCESE Partners and Allies to foster long-term relationship to successfully deliver FOCESE program strategy.


FOCESE welcomes employees from diverse backgrounds, including and not limited to, gender identity, ethnicity, spiritual beliefs, socioeconomic status, sexual orientation and ability.

Responsibilities and Tasks

Programme Planning, Management and Implementation

  • Provide leadership in the development of strategic plans and budgets for all programs in the country.
  • Provide leadership to the Programme Team towards achieving the objectives of the Country Strategy of FOCESE
  • Review and ensure alignment of program priorities, strategies and plans to the CSP and the broader FOCESE strategies, plans and campaigns
  • Support the Executive Director and the Senior Management Team to lead the development of both strategic and operational plans in accordance with Country Strategy Paper (CSP) and planning guidelines
  • Ensure FOCESE’s programme activities are grounded, strongly inter linked, and consolidated at the national level in line with FOCESE’s CSP
  • Ensure quality implementation of all projects of FOCESE.
  • Ensure learning are documented by the programme team in the most effective way demonstrating value for money.

Fund Raising & Donor Relationship Management

  • Support the Executive Director, in developing and managing relationship within country donors.
  • Lead on development of programme ideas into quality grant proposals through a community based, participatory approach.
  • Collaborate with the Resource Mobilisation Team to respond to potential funding opportunities in the country.

Program Reviews, Monitoring, Evaluation, Program Learning and Reporting.

  • Ensure close monitoring of the program works in the field to ensure alignment and contribution to country strategy, monitor flow of information and systemic documentation of quantitative and qualitative achievements in the field and lessons learned thereof
  • Ensure quality and timely submission of quarterly and annual or required Programme and Project Performance Reports as per desired standards and guidelines
  • Ensure compliance of approved Programme and Project plans.
  • Promote evidence-based learning and the agenda of advancing alternatives
  • Represent the organization in various programme-related knowledge sharing and learning forums, document and share feedback with the team
  • Track trends in contemporary development programming and programme management practices, document and provide advice/ recommendations on key developments to Senior Management Team (SMT).

Partnerships and Networking

  • Support Program Managers / Program Coordinators to strengthen networks in the FOCESE’s collaboration areas
  • Provide support to the networks for building capacity of the member organisations.
  • Support the Program Managers / Program Coordinators in strengthening our relationship with the strategic networks and alliances
  • Represent FOCESE and participate in network and alliance meetings, events and forums at national and international levels
  • Ensure effective information flow and communication with other stakeholders including partners and international teams
  • Initiate and nurture networks and alliances with academia, and research institutions
  • Ensure effective partnerships at all levels as per standard procedures and guidelines of the organization.
  • Coordinate and support review of FOCESE partnerships.
  • Ensure follow up of partners after reviews and reflections.

Financial Management

  • Develop, monitor, review and update the Programme department activity, work plan to ensure that it attains its objectives as cost-effectively and efficiently as possible
  • Review and approve programme concepts, partner financial requests as per organizational process and procedures.
  • Manage the expenditure and disbursement of resources allocated to program department
  • Review programme expenditures from the programme team line staff to ensure conformity to Financial Policies and Procedures Manual (FPPM)
  • Monitor and advise on programme and project spending and variance report as per organizational process and procedures.

Human Resource Management

  • Lead and manage program team to achieve its mandated targets in accordance to annual operational plans
  • Ensure an empowering work environment and team building in compliance to FOCESE ‘s values, principles and attitude
  • Ensure an enabling environment for staff performance, recognition and reward of the program team to encourage staff productivity, innovation and performance (e.g. facilities, equipment, duty facilitation, team building etc.)
  • Participate in the review of staff job descriptions and setting of performance standards
  • Involves in recruitment of staff under supervision of HR.
  • Assigns performance objectives to supervised staff, conducts comprehensive performance appraisal of supervised staff and provides / obtains feedback when necessary
  • Ensure that performance records of staff under supervision are submitted to HR on time
  • Provides induction, training, coaching, mentoring and advice to supervised staff to ensure that they understand and carry out their responsibilities effectively
  • Works with HR Function to identify training needs and development opportunities for supervised staff

Policy Management and Compliance

  • Lead the development and implementation of country-specific guidelines for the management of partnerships in line with the CSP and other relevant organizational policies
  • Participate in the review and update of FOCESE policies and procedures at country level and advise the Executive Director on the potential implications of the new system, policies and procedures
  • Implement all necessary policies and procedures to ensure that correct procedures are followed by staff under supervision
  • Adhere/ Comply with approved organisational policies and procedures

Person Specification

Education & Certifications

Bachelor’s Degree in Management, Social Sciences or development studies, (Post- Graduate in a relevant discipline is preferred). Training in Project planning and management, Human Rights Based Approach, Participatory approaches and methodologies, Governance, Civic empowerment and accountability, Monitoring and evaluation

Essential Experience

  • A Minimum of 5 years relevant experience for Post Graduate and 7 years for Graduate in a reputed organization, preferably in the NGO sector, 3 years of which should be in senior management positions, experience of working in a Multi-cultural context essential.
  • Experience in designing, setting up and coordinating monitoring, evaluation and impact assessment systems and processes of a program are required
  • Experience in managing funding from a diversity of sources including governments and aid agencies, private sector donors.

Essential Knowledge

  • In-depth understanding of Human Rights Based Approach to Development and programming issues and policy work at state, national and international levels.
  • Sound and up to date knowledge of development concepts, methodologies and techniques including demonstrated understanding of gender issues in development and demonstrable commitment to promoting gender equality within the organisation and in programme work.
  • Sound knowledge in the political, social, economic and historic environment in which FOCESE's poverty alleviation programmes are operating at both national and community levels
  • Understanding of the project cycle management
  • Excellent understanding of development partnerships, fund-raising, donor strategies, governmental and international relations in the country
  • Basic knowledge of finance and accounting systems in the country
  • Strong knowledge of M&E methodology, quality assurance

Essential Skills

  • Leadership and management
  • Strategic thinking
  • Excellent presentation, communications, and negotiation
  • Networking, influencing and interpersonal
  • Crisis management and conflict resolution
  • Planning, organisation, time management, and coordination
  • Fluency in written and spoken English and native / national language
  • Proficiency in MS Office

Ability

  • Work on own initiative with minimum supervision and to stay on task.
  • Work under pressure and tight deadlines
  • Travel frequently

Personalities

A self-starter who is creative, diplomatic, mature and decisive